Sanpete County 4-H Council
Executive Team Meeting Minutes
November 18, 2008

Present: Melba Riel, President; Debbie Lambson, Treasurer; Anita Raddatz, 4-H Extension Agent
Purpose: Set the agenda for the Dec. 10 2008 Council meeting.
For the December 10, 2008, Council meeting, 5 business items were set at the November 8 Council meeting (a-e) and 2 items (f,g) were added at this meeting to meet the requirements of the bylaws:
a. State 4-H Contests update
b. January and February workshops
c. 4-H Supplies Inventory
d. Need for fundraising
e. Increase volunteer base
f. Review scholarship application form
g. Expansion and Review meeting
Discussion on the business items:
a) Anita will give update on changes to the Utah State 4-H Contests.
b) Melba will give update on January workshops and Corinne will give update on February workshops.
c) Anita will provide a list of 4-H supplies that are usable for 4-H Council workshops/meetings.
d) Discussion will continue about fundraising by the Council.
e) Changed “increase” to “mentor” because we had a dramatic increase in the number of volunteers; we want to help them understand how 4-H works, so the word “mentor” seems much more appropriate.
f) March 1 is the deadline for applications for the Council’s Scholarship funds from the endowment; need to get application online; changes were made to the application by the Executive Team; changes will be presented to the Council meeting Dec 10 for additional modifications and approval.
g) Expansion and Review meeting is required by the bylaws in January 2009. There are 3 during the 4-H year. On Tuesday, January 13, 2009, 1:00 pm at the Extension office, the first Expansion & Review meeting will occur; invitations will be sent by Dec 10 to county organizations, schools, and Snow College, as well as Claudia Jarret, County Commissioner, and Dr. Dwight Inouye, who attended Achievement Night 2008, to be a part of the meeting. All of the invitees are outside of 4-H. Youth served by these organizations are also invited. The second Expansion & Review will be held in May and all families enrolled in 4-H will be invited; to be held on Saturday, May 9, 12:00 noon. The third Expansion & Review meeting will occur in September; date & attendees will be determined from the outcomes of the first two meetings. The letter of invitation for January’s meeting was written and will be sent out by the Extension office.
Notes taken by Anita Raddatz, Nov 18, 2008