4-H EXECUTIVE TEAM MINUTES
For December 19, 2008


Meeting called to order by Melba Riel at 9:45 am.

Those in attendance: Melba Riel, Corinne Olsen, Anita Raddatz

Discussed items to be put on Jan. 10th 4-H Council meeting agenda:

1. Financial report-Anita showed us that corrections had been made that were suggested at the Dec. 4-H Council meeting. Debbie Lambson will put it on the website without the numbers. If people want to see the actual budget, they can request to and come in the office to see a copy of it.

2. Executive Team meeting minutes: discuss in council meeting any items discussed in Executive Team meeting that are of importance to the council.

3. Website update: Still working on new website address. Trying to figure out how to archive items like the enews and minutes.

4. Update of State 4-H contests- Food contests still showing an error. Anita will discuss the changes in Jan. 4-H Council meeting if they are up on the 4-H website.

5. Workshops:
a. 4-H New Year Kick-Off (Jan. 10th) - $30 unanimously approved for Melba to purchase needles. (Motion 1-Corinne, Motion 2-Melba) The participants will keep the needles to continue to work on their projects. Corinne will send an email to YLT and ambassadors to help Melba with her workshop.

b. Junior Master Gardeners (Feb. 14th) – Darrel Olsen family

6. 4-H supplies inventory- Anita still working on it. Corinne will suggest to Destiny and Megan that they may want to help with it for their service project.

7. 4-H volunteers- Need to discuss how to get volunteers. Suggested sending postcards to last years members to encourage them to get signed up. Anita will do this. Maybe put letter on website to encourage people to come to 4-H council meeting. Anita will look at putting an article in the newspapers.

8. Scholarship application- March 2nd is the date for this years application since March 1st is a Sunday.




9. Expansion and Review Meeting- Letter approved and will go out Monday.

10. Noticed that #11 on Dec. 13th 4-H Council meeting minutes needs to be deleted from the minutes. Will propose change at Jan. 10th 4-H council meeting.

11. New business to be discussed on Jan. 10th agenda:
a. How to get the request for Nominations & Elections Team names on the website.
b. YLT Scorecard & county ambassador scorecards
c. Review region ambassador application
d. Contract for county and region ambassadors to sign. (3 strikes you’re out policy) The county ambassadors will be ranked by the selection team for the order they will be chosen to fill vacancies; i.e., draw from hat, put in alpha order by first name, rank by qualifications, etc. We will have 4 county and 4 region ambassadors from our county.
e. Chad Bailey will be at next YLT meeting to discuss GPS project.


Voted unanimously to adjourn meeting at 10:45 am (Motion 1-Corinne, Motion 2- Melba)